Administrative Assistant to the Executive Minister/Local Focus Minister
Please send resumes to Dr. Connie Cole Jeske.
The Administrative Assistant to the Executive Minister is a 20-30 hour/week position that reports directly to the Executive Minister. In addition to handling administrative needs, he/she shall also be responsible for delegating tasks to volunteers associated with the Executive Minister’s office.
- Act as a receptionist to the Executive Minister, make appointments, and receive visitors; take, screen and return calls, when appropriate.
- Coordinate schedules for church wide events and local focus ministries.
- Attend meetings, events and take minutes when requested.
- Maintain Executive Minister’s files.
- Maintain Executive Minister’s budget line items.
- Assist in making Employee Handbook updates.
- Keep records of all minister’s time away requests.
- Assist with special event details—ordering food, supplies, decorations.
- Assist in recruiting volunteers as needed.
- Oversee correspondence, communication and advertisement for ministry events.
- Assist with updating the MOD/MOC resource packet and purchasing bus tokens.
- Assist lay coordinators with ministry needs.
- Perform other duties as requested by the Executive Minister.
Other General Responsibilities
- In addition to normal responsibilities, the Administrative Assistant is a member of a team dedicated to Christian service, offering hospitality and welcome to all who come or call. The Administrative Assistant should therefore seek to behave at all times in such a way that would be pleasing to the Lord and to reflect the Executive Minister in the best possible light.
- Because of the confidential nature of individual membership records, pastoral counseling, and staff, it is absolutely essential that the Administrative Assistant respect this confidence.
Qualifications For All Staff Members:
- They shall be persons who are sympathetic with the Christian faith and purposes of The United Methodist denomination;
- They shall possess the special aptitudes, skills and capacities which are required in their respective fields of work;
- They shall be persons who can win and hold the cooperation and goodwill of the people they serve as well as their associates;
- They shall have the ability to maintain and keep confidences;
- They shall be persons who can demonstrate the capacity to learn and to improve their abilities.
First United Methodist Church will not discriminate or allow the harassment of any employee or applicant on the basis of race, color, religion, national origin, age, gender, disability, veteran status, marital status, or any other basis prohibited by law. First United Methodist Church’s Equal Employment Policy applies to all phases of employment, including selection, promotion, demotion, compensation, benefits, and termination, and all other conditions of employment.